FAQ

2017 INFO COMING SOON!

Biltmore/Kiwanis 15k/5k Race Schedule of Events:

Saturday, May 14th, 2016

1-4 p.m. Packet pick-up at the DoubleTree Hotel (You are strongly encouraged to pick up your packet prior to race morning to avoid delays.)

Race Day – Sunday, May 15th, 2016

5:15 a.m.– 6:00 a.m. Packet pick-up at DoubleTree Hotel.

5:30 a.m.– 6:30 a.m. Entry to Biltmore

6:00 a.m. Spectator tickets available for purchase at the Group Sales Office (at the entrance of Biltmore Estate)

6:00 a.m. Creamery open in Biltmore’s Antler Hill Village selling coffee and selection of breakfast items

7:05 a.m. Welcome and line-up — starting line adjacent to the Biltmore Winery

7:10 a.m. Final race instructions

7:15 a.m. 15K Official Race Start

7:20 a.m. 5K Official Race Start

8:45 a.m. 5K Awards Ceremony Food Tent Area, 15K Awards Ceremony will follow

9:45 a.m. All runners must be off the course


Race Headquarters 


Race Headquarters with packet pick-up will be located at the DoubleTree Hotel, 115 Hendersonville Road (US 25), just north of Exit 50/50B off Interstate 40, one block south of the entrance to the Biltmore.

 

Race Hotel Rooms Available for Participants

We are pleased to announce that we have room blocks set up at the new Village Hotel at Biltmore Estate and at the Inn on Biltmore Estate. There are limited rooms available so we recommend making your reservation early.

Reservations can be made by calling (866) 779-6277.

Rates starting at….

Inn on Biltmore Estate                       19H0Qi                  $379

Village Hotel on Biltmore Estate     19H0QH                $289

Once the room blocks are filled at each property,  the rate will increase to the Best Available Rate.

Identify yourself as being part of Kiwanis Classic and use the codes above based on your choice of accommodations on Biltmore Estate.

Phone reservations can be made Monday through Friday, 8:30 a.m. to 5:00 p.m.


Packet Pick-Up:

On-site registration (if available) and packet pick-up will be from 1-4 pm on Saturday, May 14. Packets not picked up by that time will be available Sunday, May 15 from5:15 am – 6:00 am at the DoubleTree Hotel. Spectator tickets can be purchased on Saturday at DoubleTree from 1-4 pm or on Sunday morning starting at 5:15am at the Group Sales office at the entrance to Biltmore Estate. 

You are strongly encouraged to pick up your packet prior to race morning to avoid delays. PLAN TO BE ON THE GROUNDS, CHECK-IN COMPLETED, NO LATER THAN 6:30 a.m.

What happens if the race sells out? Can I still get in?

There are several ways that you may still get a spot in the race when it sells out. When someone cancels or changes their race entry, this will free up spots to the race, which will allow someone new to register for the event. Please continue to check the EventBrite registration page up to the race date to see if any spots have opened up. We will also post updates on our Facebook page as we see entries come available.

Waitlist:

A waitlist will launch when the entire race has been sold out. The waitlist lets you sign up for a chance to participate in the event and is a handy way to acquire a race entry after the event has sold out. Signing up for a Wait List does not guarantee you will get in the event.

The terms for an event’s waitlist will be printed at the bottom of the first screen of EventBrite registration only if an event is filled to capacity.

If you sign up on a waitlist, you will be notified if a slot in the race opens up for you. If you do NOT get into an event, you will not receive a refund for the waitlist slot. EventBrite does not offer refunds. Instead, you will receive a Gift Code from the event organizer that can be used to register for the 2017 Biltmore/Kiwanis Race.

To sign up for the waitlist please visit our registration page on EventBrite. No transfers or refunds from the waitlist.

Cancellation Policy:

Race entries are non refundable for the 2016 15k and 5k.  All proceeds from the race support the following Kiwanis Club programs: Sleep Tight Kids, Smart Start, 4-H Calf Program, Paundemonium Chess Program, School Spelling Bee, Bike Giveaway, Christmas Shopping Spree, Family Fun Day, Down Syndrome Buddy Walk, Action Club, Terrific Kids, Key Club, Support ABCCM, Support Salvation Army, and Support Boys & Girls Club.

Spectator Tickets:

Spectator viewing is limited to the Start/Finish area at the Winery. Spectators are required to purchase a ticket to enter the estate. They are available at packet pick-up for $23 +tax (per person) or $18 + tax for Biltmore Annual Passholders. It costs only $29 + tax to upgrade entry tickets for all day pass and House access or $69 +tax to upgrade your ticket to a 12-month pass. Any child of a spectator between the ages of 10-16 will pay the regular spectator ticket rate of $23 +tax and children age 9 and younger accompanied by their paying parent will be admitted free.

Race Course Map:

The ‘race hub’ for the race will be held in the Antler Hill Village area. This estate map shows both race courses as well as the best spots to find the restrooms!

Antler Hill Village at Biltmore:

Biltmore has extended an invitation to all race participants + spectators to explore all there is to offer in the Antler Hill Village until 1pm on race day.

Below are the hours for Antler Hill Village for May 15th.
The Creamery will sell coffee and a selection of breakfast items starting at 6:00am
Legacy (exhibit about Vanderbilts) – 11:00am
Traditions (retail) – 11:00am
Winery – noon
Outdoor Center  – 9:00am
Cedric’s Tavern – 11:00am

Kiwanis Charity Programs:

All proceeds from the race support the following Kiwanis programs: Sleep Tight Kids, Smart Start, 4-H Calf Program, Paundemonium Chess Program, School Spelling Bee, Bike Giveaway, Christmas Shopping Spree, Family Fun Day, Down Syndrome Buddy Walk, Action Club, Terrific Kids, Key Club, Support ABCCM, Support Salvation Army, and Support Boys & Girls Club.

Race Day Photos:

Race day photographs and a link will be posted here after the event!


 

 

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